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Be Smart About Safety Cost Sharing Funds

 

Overview

The UCLA Ergonomics Program provides employees with onsite workstation evaluations and training to promote a healthy workspace and avoid discomfort. Onsite ergonomic evaluations are accompanied by equipment recommendations that may qualify for Be Smart About Safety (BSAS) cost sharing funds. Funds are not awarded to general operating supplies or personal protective equipment (PPE) as required by law.  

Eligibility

Eligible applicants are welcome to submit a BSAS Ergonomic Equipment Application found here. One employee per application. Applicants must be:

  1. A full-time UCLA campus employee or Health System under the School of Medicine;
  2. Assigned to a job classification requires use of computer or laboratory equipment;
  3. Complete BruinErgo Training and Self-Assessment;
  4. Receive an ergonomic evaluation and report from and EH&S ergonomics specialist.
  5. Submit supporting documents: invoices of all applicable expenses and a copy of the detailed general ledger showing the items as "expensed." 

Timeline

Applications for equipment invoiced during fiscal year 2014-15 must be submitted by June 5, 2015. Funds can only be awarded to purchases made within the same fiscal year. Example: Purchase orders generated in June 2014, but paid in July 2014 must participate in the 2014-15 fiscal year. No retroactive awards.

Recommended Equipment       *UPDATES for FY2014-15 

Cost sharing is provided for equipment recommended in ergonomic evaluation reports and is primarily awarded to the following types of equipment: chairs, keyboard trays, monitor arms, height adjustable tables and pipettes. Accessories such as keyboards, mice, and footrests are no longer awarded funds. For a list of commonly recommended equipment visit our Catalog.

Purchasing Equipment

Approval, purchasing and processing of recommended equipment is at the discretion of the applicant's department. Equipment obtained, but not recommended in an ergonomic evaluation report will not be awarded cost sharing funds. Departments are responsible for delivery, installation and disposal of any equipment recommended by EH&S ergonomic specialists. UCLA Ergonomics is experienced at recommending cost effectiveness solutions and works with approved vendors to provide the best available pricing. 

Application Fund Limits

Applications for computer workstation and/or laboratory equipment are limited to 50% of recommended equipment appearing on the ergonomic evaluation report. The maximum dollar amount awarded is $500 per employee for the entirety of their employment with UCLA. Exceptions to the maximum dollar amount are addressed on a case by case basis. Department managers requesting an exception to the fund limit should contact This email address is being protected from spambots. You need JavaScript enabled to view it.

Department Fund Limits

Departments are limited to $2500 per fiscal year for both computer workstation and laboratory equipment. This limit is increased to $5000 per fiscal year for departments with an active Ergo Advocate for no less than six months of the fiscal year in which applications are submitted for cost sharing.

Issuing of Funds

Expenses for ergonomic equipment are transferred through Non-Payroll Expenditure Adjustment Request (NPEARs). NPEAR processors and contacts listed on the application will be sent award letters specifying the amount, justification and full accounting units to transfer expenses. Cost sharing funds are never issued to departments through check reimbursements or recharge with the exception of Associate Students UCLA.

Employees Who Transfer Between UCLA Departments

UCLA Ergonomics asks that equipment remain with an employee in the event of a department transfer. Equipment transfer costs are determined by the involved departments. Applications and supporting documents are available for reference and cover the last three fiscal years.