Cost Sharing Guidelines

1. Complete the application form and include all necessary supporting documentation. Supporting documentation includes equipment quotes if PRE-APPROVAL prior to ordering equipment is requested. For reimbursement of expenses, supporting documentation must include paid invoices and copies of the general ledger sheet on which the paid expenditure falls. 
2. Reimbursement of approved funds will be completed by the requesting department using a NONPERS transfer of expense from the purchasing department’s general ledger to the Be Smart About Safety account as a Sub 5 expense. When all required documentation is received by EH&S, the department will be given the account number and fund information to complete the transfer.
3. Maximum reimbursements are outlined below. Funding is available for requests between July 1, 2012 and June 14, 2013 or until available funds are depleted. Please note: The transfer of expense must occur within the same fiscal year that the expense falls on the general ledger. This is not negotiable.
4. Funding requests will be reviewed and approved in the order in which they are received until available funding is depleted. All necessary documentation must be received by EH&S to review the request no later than June 14, 2013.

     Click here to Learn more about the UCLA Ergonomics Advocate Program