Eligible applicants are welcome to submit a BSAS Ergonomic Equipment Application found here. One employee per application.Applicants must meet the following requirements:
- Full-time UCLA campus or Health System employee under the School of Medicine;
- Assigned to a job classification which requires use of computer or laboratory equipment;
- Complete BruinErgo Training and Self-Assessment;
- Receive an ergonomic evaluation and report from an EH&S ergonomics specialist.
- Submit supporting documents: invoices of all applicable expenses and a copy of the detailed general ledger showing the items as "expensed."
Applications for equipment invoiced during fiscal year 2016-17 will be accepted from July 19, 2016 through June 2, 2017. Funds can only be awarded to purchases made within the same fiscal year. Example: Purchase orders generated in June 2016, but paid in July 2016 must participate in the 2016-17 fiscal year. No retroactive awards.
Cost sharing is provided for equipment recommended in ergonomic evaluation reports and is primarily awarded to the following types of equipment: chairs, keyboard trays, monitor arms, height adjustable tables and pipettes. Accessories such as keyboards, mice, and footrests are no longer awarded funds. For a list of commonly recommended equipment visit our Catalog.
Approval, purchasing and processing of recommended equipment is at the discretion of the applicant's department. Equipment obtained, but not recommended in an ergonomic evaluation report will not be awarded cost sharing funds. Departments are responsible for delivery, installation and disposal of any equipment recommended by EH&S ergonomic specialists. UCLA Ergonomics is experienced at recommending cost effective solutions and works with approved vendors to provide the best available pricing.
Application Fund Limits
Department Fund Limits
Departments are limited to $2500 per fiscal year for both computer workstation and laboratory equipment. This limit is increased to $5000 per fiscal year for departments with an active Ergo Advocate for no less than six months of the fiscal year in which applications are submitted for cost sharing.
Issuing of Funds
Expenses for ergonomic equipment are transferred through Non-Payroll Expenditure Adjustment Request (NPEARs). NPEAR processors and contacts listed on the application will be sent award letters specifying the amount, justification and full accounting units to transfer expenses. Cost sharing funds are never issued to departments through check reimbursements or recharge with the exception of ASUCLA.
Employees Who Transfer Between UCLA Departments
UCLA Ergonomics asks that equipment remain with an employee in the event of a department transfer. Equipment transfer costs are determined by the involved departments. Applications and supporting documents are available for reference and cover the last three fiscal years.